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Privacy Policy

At H&K Workforce Ltd, we respect your privacy and are committed to protecting your personal data. This policy explains how we collect, use, and safeguard information when you use our website or services.

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Last updated: 12/09/2025

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1. Who We Are

H&K Workforce Ltd (“we”, “our”, “us”) is a recruitment agency supplying talent across multiple sectors including construction, mechanical & electrical, facilities management, hospitality, commercial, healthcare, education, and more.

2. Information We Collect

We may collect and process the following personal data:

  • Contact details (name, address, phone number, email).

  • Identification details (date of birth, right-to-work documents, NI number, driving licence, passport or ID card).

  • Employment information (CVs, qualifications, skills, references, job history).

  • Bank/payment details (for payroll purposes).

  • Client business information (company details, contact persons, workforce requirements).

  • Technical data (IP address, browser type, cookies — see our Cookie Policy).

3. How We Use Your Data

We process your data to:

  • Register you as a candidate or client.

  • Match candidates with suitable roles.

  • Verify right-to-work and compliance requirements.

  • Communicate with you about opportunities or services.

  • Manage payroll, invoicing, and contracts.

  • Improve our website and services.

  • Meet legal or regulatory obligations.

4. Sharing Your Data

We only share your data when necessary and lawful, including with:

  • Clients seeking candidates.

  • Payroll and compliance providers.

  • Government bodies for legal checks (e.g., HMRC, Home Office).

  • Third-party service providers (IT, hosting, payment systems).

We never sell your data to third parties.

5. Your Rights

Under UK GDPR you have the right to:

  • Access your data.

  • Request corrections or deletion.

  • Restrict or object to processing.

  • Request data portability.

  • Withdraw consent at any time (where consent is used).

Requests can be made by emailing [insert your business email here].

6. Data Retention

We keep candidate and client data only as long as necessary to fulfil our obligations or as required by law. Typically:

  • Candidate records: up to 2 years after last contact.

  • Financial records: 6 years (for HMRC compliance).

7. Security

We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

8. Contact Us

If you have questions about this policy or how we handle your data, please contact:

H&K Workforce Ltd
Email: [Insert company email]
Phone: [Insert phone]
Registered in England and Wales: [Company Number]

If you are unsatisfied, you may also complain to the Information Commissioner’s Office (ICO) at https://ico.org.uk.

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